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SECOND EURASIAN WOMEN’S FORUM


Accreditation rules

1.  General provisions

1.1. Mass media representatives (hereinafter, the ‘media’) are accredited at the Second Eurasian Women’s Forum in order to provide the necessary conditions for their professional activities to prepare and disseminate complete and accurate information about Forum events.

1.2. Accreditation of the media is mandatory for their work at all events of the Second Eurasian Women’s Forum.

1.3. When performing their professional activities, media representatives are required to respect the rights and legitimate interests of participants and personnel of the Second Eurasian Women’s Forum and comply with generally recognized ethical standards.

1.4. The number of media representatives who may attend the Second Eurasian Women’s Forum is limited due to the organizers’ desire to provide them with the most comfortable working conditions possible as well as quick access to all necessary resources taking into account the infrastructural limitations of the event site.

1.5. The Organizing Committee of the Second Eurasian Women’s Forum may increase the quota for media representatives based on their official request provided there is a reasoned justification for such a need.

2.  Accreditation of media representatives

2.1. Accreditation procedure

A registration application to take part in the Second Eurasian Women’s Forum may be submitted by both Russian and foreign media representatives subject to the following conditions:

· Russian media organizations must be registered with the Federal Service for Supervision of Communications, Information Technology, and Mass Media (hereinafter, ‘Roskomnadzor’);

· foreign media representatives:

– must be accredited with the Russian Ministry of Foreign Affairs if they permanently work in the Russian Federation;

– if a foreign media representative does not have accreditation from the Russian Ministry of Foreign Affairs, in addition to completing an application on the Ministry’s official website, the media representative must send the Organizing Committee of the Second Eurasian Women’s Forum a letter on the organization’s official letterhead signed by the head of the organization with the organization’s seal imprint with a request to grant accreditation to the Second Eurasian Women’s Forum (sample letter).

2.2.  Accreditation application submission and review procedure

· Media representatives who wish to take part in covering events of the Second Eurasian Women’s Forum as well as media representatives with a specialized focus who wish to take part in covering a specialized business event of the Second Eurasian Women’s Forum must submit an accreditation application (hereinafter, an ‘application’) via the official website of the Second Eurasian Women’s Forum.

· A letter from the moderator of a business event with a request to accredit a media representative indicating the correspondent’s outlet, full name, position, and passport data is required for the Organizing Committee of the Second Eurasian Women’s Forum to consider an application from a media representative with a specialized focus.

· All fields must be completed in the application with particular attention paid to the mandatory fields marked with an asterisk.

· The application submission period via the official website of the Second Eurasian Women’s Forum is from 2 July to 3 September 2018.

· The review period is at least 10 business days following the expiration of the deadline for accepting media applications for registration.

· Media accreditation is valid for the entire duration of the Second Eurasian Women’s Forum.

2.3.  Media accreditation badge issuance procedure

· Media representatives are given accreditation badges provided their registration applications are approved by the Organizing Committee of the Second Eurasian Women’s Forum.

· Accreditation badges are issued in Moscow and St. Petersburg at accreditation stations. Information about the location and working hours of the accreditation stations is available on the official website of the Second Eurasian Women’s Forum.

· Accreditation badges may only be issued if the following conditions are met:

– if there is confirmed accreditation in the database of the Second Eurasian Women’s Forum;

– upon presenting a passport (the passport number must match the number specified in the registration form) as well as:

– for the Russian media – upon presenting a media identification card or, if a badge is obtained under a power of attorney, an official letter on the media outlet’s letterhead signed by the director or the person responsible for personnel management at the organization with the organization’s certified seal (sample letter);

– for foreign media representatives accredited with the Russian Ministry of Foreign Affairs – upon presenting the accreditation card from the Russian Ministry of Foreign Affairs;

– for foreign media without accreditation from the Russian Ministry of Foreign Affairs – upon presenting a media identification card (press card).

· The badge is personalized and may not be given to third parties during the Second Eurasian Women’s Forum. The badge must be worn in a visible place at all times when at the venue of the Second Eurasian Women’s Forum.

· Any other accreditation cards are not valid for entering the venue of the Second Eurasian Women’s Forum.

· If an accreditation badge is lost or stolen, the media representative must immediately notify any information desk. A lost badge will be blocked. A duplicate will be issued based on a written request.

2.4. Rules for accessing events of the Second Eurasian Women’s Forum

· Media accreditation is mandatory to work at all events of the Second Eurasian Women’s Forum.

· Media technical personnel are granted access based on the regulation for the access of technical personnel to the venue of the Second Eurasian Women’s Forum.

3. Denial of accreditation

The Organizing Committee of the Second Eurasian Women’s Forum may deny accreditation:

· to individuals who are not media representatives and do not hold the appropriate positions;

· to media representatives who specialize in publications with a purely advertising or citation-based focus or narrow specialization that is not related to the theme of the Second Eurasian Women’s Forum except for industry-based publications.

· The Organizing Committee of the Second Eurasian Women’s Forum reserves the right to deny accreditation without explanation.

4. Rights and obligations of media representatives accredited at the Second Eurasian Women’s Forum

4.1. Media representatives accredited at the Second Eurasian Women’s Forum may:

· utilize all services specifically intended for the work of journalists and press service employees;

· obtain information about official events and exhibitions of the Second Eurasian Women’s Forum (press releases, business programme, participants, catalogues of participants, etc.);

· work at the Press Centre of the Second Eurasian Women’s Forum during official events using the infrastructure of the Press Centre of the Second Eurasian Women’s Forum;

· attend press conferences, briefings, and other press events.

4.2. Media representatives accredited at the Second Eurasian Women’s Forum must:

· verify the accuracy of the information they report;

· fulfil the requests of individuals who provide information with a reference to its source;

· inform citizens and officials about any audio or video recording, filming, or photography when obtaining information from such individuals;

· present a media identification card or another document certifying the identity and credentials of the media representative when engaging in professional activities if and when requested;

· not use their professional capabilities to conceal information or falsify public information or collect information for a third party or organization that is not a media outlet;

· suspend (stop) photography or video recording at the request of security service officials of the Second Eurasian Women’s Forum;

· not disseminate printed materials on the territory of the Second Eurasian Women’s Forum without approval from the Organizing Committee of the Second Eurasian Women’s Forum;

· when using official information and quoting statements from participants of the Second Eurasian Women’s Forum, adhere to the Citation Policy of the Second Eurasian Women’s Forum, specifically: finished materials must contain a reference to the Second Eurasian Women’s Forum and the source of the information obtained, and for electronic media – a reference to the official website of the Second Eurasian Women’s Forum. Any amendments, additions or distortions of copied (cited) information are not permitted.